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Leaving the KMC doesn’t have to be difficult, and the Furniture Management Office wants to make it easy for people with loaner furniture to turn in their borrowed items with the tips below:
• Schedule turn-ins with the Furniture Mangement Office at least 10 to 20 days before the pickup is needed. Supply a termination notice and copy of private rental contract prior to any movement of government assets.
• If sponsors are unavailable for the FMO pickup, a spouse or dependent 18 or older may sign the custody receipt for furnishings or other transactions. An adult with a power of attorney specifically for this purpose may sign or establish furnishings support on your behalf.
Furniture Pick up
To schedule a furniture pick up by the Furniture Management Office, call:
Einsiedlerhof 489-6157
In addition, a neighbor, friend or landlord can act in the sponsor’s behalf for a turn in, provided the sponsor fills out appropriate paperwork. Ensure the authorization is given to the individual and is present at time of turn in. Notify FMO immediately, if the initial appointment cannot be kept. Missed pick-up appointments will only be rescheduled for the next available date.
Inspections
FMO’s objective is to inventory and note the condition of all assets during inspections. Inspectors use a copy of sponsor’s inventory, showing the quantity and condition of furnishings issued. The sponsor’s inventory is a signed copy, the same one that they verified in the past. If the inspector determines the damages resulted from more than ordinary “wear and tear” or some asset is missing, the following options are available:
• Repair or replace the item at sponsor’s own expense.
• Voluntarily reimburse the government using either DD Form 1131, Cash Collection Voucher, or a DD Form 139, Pay Adjustment Authorization.
• If sponsor refuses to accept responsibility for damaged, destroyed or missing assets, they can initiate a DD Form 200, Financial Liability Investigation of Property Loss to justify the reasons for refusing responsibility.
All efforts are made to locate missing assets, by means of reviewing the sponsor’s files, to see if items were turned in.
What is fair wear and tear? Inspectors use their judgment and experience to make these calls. The following are some examples of damages most observed that are not considered to be fair wear and tear:
•Burn holes or burn marks
• Gouges in wood work or on top of counter cabinets
• Upholstered items ripped or shredded by pets
• Nails or holes in wardrobes
• Refrigerator – cooling tubes punctured from using knives to chip-off ice
• Dryer burns, because of filter not being cleaned
Government-owned furnishings that are damaged or destroyed and paid for by the sponsor, will remain the property of the U.S. Government. All claims and actions must be settled before sponsors can be cleared. Visit the FMO Web site at https:// wwwmil.ramstein.af.mil/86ceg/fmo_home.html for details. (Courtesy of FMO)
